Automatic break deduction in attendance tracking

Die Agenturverwaltung supports two methods of automatic break deduction.

Automatic filling in of break times within a recorded attendance

With this method, rules can be defined - e.g. as in §15 of the German Occupational Health and Safety Act - that ensure breaks are recorded in compliance with the law.

Example If an employee records an attendance of more than 6h duration, it is split in the middle and a 30-minute break is inserted there. The total duration of both parts of the attendance is shortened accordingly.

An entry of 7h becomes

• Attendance 3h 15min

• Break of 30min

• Attendance 3h 15min

The total working time for the hours account is therefore only 6h 30min. The break time is 30min.

For entries of more than 9h, 45min break time may be deducted.

Note: This function manipulates the actual entries; its use should be coordinated with the customer.

Entries can be manually changed after they have been automatically shortened, for example to document a break that was not taken.

This setting is recommended for teams that want to ensure legally compliant time tracking but do not want to clock out and back in manually for breaks. It ensures that, in the event of an audit, all break times are transparently documented.

Automatic deduction of break times from the hours account

With this setting, similar rules can be defined. In this case, however, the attendance entry is left unchanged; the employee will instead have a corresponding deduction recorded in the hours account.

This setting is recommended for teams that have a clear break policy. Those who do not take a break will have working time deducted. This generally leads to breaks being taken regularly without the need for monitoring.