Job settings: Notifications

In the "Settings" tab of a job, under "Notifications" it can be configured under which circumstances the project manager of a job should be notified about budget overruns in that job.

In the "General" tab there is a user selection field "Responsible". This field indicates who is currently leading this job. This user may receive notifications.

The checkboxes can indicate whether an overrun should lead to a notification at all.

For some jobs - e.g. internal ones - no budget frame is stored at all. These jobs are then always overrun, so a notification would not be useful.

With the percent selection field you can specify from when a job should notify the project manager.

Remaining budget of functions

An example of a remaining budget of a function would be e.g. "Graphic design". Here we have defined a calculated or planned budget of 10 h at 70,- EUR; if more than 8 h have been incurred, in the example shown above we would receive a warning for the graphic design budget of this job, because now less than 20% remaining budget remains.

View all overrun jobs

In the main menu under Reports > Overrun Budgets all job overruns can be viewed:

Filter by project manager and by latest events

This list can show either all projects or the projects of a specific user for administrators. For non-administrators it only shows their own projects.

With the filter "Show only overruns from the last 24 h" only jobs are shown where events in the last 24 h led to an overrun.

Notifications by e-mail

Provided the user has not disabled their e-mail notifications, Die Agenturverwaltung sends an e-mail to the person entered here with a list of the overrun jobs.

Attention: The list in this e-mail only includes jobs where an overrun occurred within the last 24 hours. Jobs that were overrun earlier are not listed again here.