Order numbers

Why order numbers

When you commission suppliers with the supplier orders of Die Agenturverwaltung, the system automatically assigns an order number.

The supplier is instructed in the order to include this order number on their invoice when billing.

The AI of Die Agenturverwaltung then recognizes this order number during entry and can the purchase invoice fully automatically

a) assign it to the job it belongs to and

b) to the estimate item from which the order originated

assign. Even the cost type - that is the information whether the invoice will later be billed to your customer as a flat fee or passed on 1:1 - is already defined when commissioning so that the supplier invoice will later be posted entirely automatically based on the order number.

The recommended system for order numbers is simple:

Example of an order number PO-2023-0001

PO (for Purchase Order) is prefixed, followed by the current year and a running number within that year.

The PO prefix ensures that supplier orders can be distinguished from other documents such as invoices or estimates based on the number alone.

In this way, supplier order numbers sort themselves alphanumerically (e.g. in file systems) and can also be used as file names because they do not contain special characters such as hashes or slashes.