> For the complete documentation index, see [llms.txt](https://wiki.dieagenturverwaltung.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://wiki.dieagenturverwaltung.de/die-agenturverwaltung-en/finanzen-1/supplier-orders.md).
# Supplier orders
## What are supplier orders?
Supplier orders are documents—similar to estimates or invoices—with which you can commission a supplier.
Unlike, for example, estimates, supplier orders have a number of special fields:
* Order number
* Delivery date
* Billing and delivery address
* Acceptance date
* Later posting of the invoice (billable onward or not)
## Advantages of using supplier orders
At first, creating supplier orders seems to be an unnecessary additional administrative burden. However, using orders actually saves time (which would otherwise be spent later posting the supplier invoice)
a) The order documents for the supplier what was ordered
b) The order documents how much the supplier will later invoice us for it
c) The external service budget reduced by issued orders is already visible in the job before the supplier invoice is received.
d) When entering the supplier invoice, there are no more queries to project management, such as:
* Can the invoice be this high?
* Will the invoice be billed 1:1 to the customer or will it fall under a flat amount in our budget?
* Which job does the invoice amount belong to?
* Which estimate item does the purchase invoice belong to?
* How much of my budget have I already commissioned?
## How do I create a supplier order?
A supplier order can be created manually, with the help of a template, or—and this is the most elegant way—as a copy from an estimate.
When copying supplier orders from estimates (in the estimate under the Options tab > Copy document with the target format "supplier order").
When copying, only the external service items are transferred into the order. The transferred items can be edited or deleted in the order.\
The important thing is that the supplier order is now linked to the estimate.
## What happens when a purchase invoice is entered for a supplier order?
If the AI for document capture later recognizes one of our order numbers, it can automatically.
a) post the supplier invoice to the correct job under the correct cost type (billable onward or flat rate)
b) link it to the correct estimate item from which the order originated, since this is known from copying from the estimate.
These two automatic recognitions ensure that when the estimate is invoiced later, the external service automatically switches to invoiced and—if the service was billable onward—the invoice amount in the invoice item is automatically adjusted to the corresponding amount of the supplier invoice(s).
{% hint style="info" %}
**Tip: No payment without an order number**\
Add as a text snippet in the footer note of supplier orders that purchase invoices without an order number will not be paid. This motivates your suppliers to use the order number you assigned, and you save a lot of time when entering supplier invoices.
{% endhint %}
## Delay assigning order numbers
Supplier order numbers can now also be generated only when a document is commissioned, i.e. sent to the supplier.
This setting can be found under Settings > Finance > Supplier orders.
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