Create down payment invoice

Die Agenturverwaltung offers the possibility to create downpayment invoices directly from an estimate.

What is a downpayment invoice?

Downpayment invoices are invoices for a customer's partial payment on a service to be provided. They refer to an estimate in which the service is defined.

For larger estimates they should be a binding part of the offer; it is sufficient to place a note in the footer of the estimate such as "We charge 50% of the quoted amount upon approval".

Downpayment invoices offer many advantages

a) They obligate the customer; by making an initial partial payment due, the offer is formally indisputably commissioned

b) They are important for maintaining your company's liquidity

c) They protect your company and, if applicable, your suppliers from a total loss if your customer, for example, has to file for insolvency during the project.

In the "Billing" tab of the estimate I can see whether invoices have already been issued from this estimate.

How to create a downpayment invoice from an estimate

In the "Billing" tab of your estimate select a billing method:

Choose either a percentage downpayment invoice - e.g. 50% of the quoted amount - or a flat amount - e.g. 2000 EUR:

Then, if applicable, enter the desired invoice date and — if different from the estimate — the job, and click "Create invoice now".

The downpayment invoice will then be created. If you now return to the estimate, the "Billing" tab shows that a portion has already been billed in the form of a downpayment invoice: