Record new purchase invoice

Receipt entry with AI

Recording of purchase invoices that are billed as a flat rate

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Recording of purchase invoices that are billed based on effort

Recording of non-billable purchase invoices

This cost type ensures that we record the supplier invoice as part of the job costs, but also documents that it will not be passed on to the customer.

Examples: Entertainment expenses with the customer, wrongly purchased deliveries, parking fines, etc.

Recording of freelancer invoices when freelancers record time in the system

If one of your freelancers records their efforts via the time tracking of Die Agenturverwaltung, their invoice no longer has to be booked to the job as flat-rate or billable. The costs are already represented in the job via the time tracking.

For documentation purposes, freelancer invoices can still be booked to the job with the cost type "Gegen Eigenleistung".

Recording of pass-throughs

A pass-through invoice means that our supplier issues the invoice directly to our customer and the customer pays it directly to the supplier, while the agency performs the verification of both the order and the billing in between.

Why pass-throughs? This construct is common, for example, in larger film productions or media budgets. This way the agency does not bear the risk of payment default and does not have to advance money for the customer. In most cases the agency charges the customer a commission for handling the order.