Activities

On this page, you will learn what activities are and how they are used in time tracking. In the second part, you will learn how to configure the activities.

What are activities and how are they selected in time tracking?

Activities are small text snippets used in time tracking that denote frequently recurring activities. Examples are "Phone call customer" or "final artwork".

They can be selected by the user when creating a time tracking entry. The user can furthermore still manually add notes to their entry. Statistically, work time associated with an activity can be cumulatively analyzed for the customer, customer account and job. This allows questions like "How many hours were spent in this job on layout creation ?" to be answered.

Two use cases for activities With an activity "Meeting" it could be recorded how much time for a particular customer is spent on meetings. With activities like "correction phase I" and "correction phase II" it could be recorded how much work time for a job or generally for a customer is spent on author corrections.

An activity is an optional part of a time tracking entry. Time tracking can also be done completely without activities.

If no activities at all have been defined in the activity list for the time-tracking user, the "Activity" selection field in the time tracking dialog will be hidden.

Configuration of activities

The list of selectable activities can be edited by authorized users in Settings under Time Tracking > Activities.

The configuration page lists all available activities.

By clicking the x button ( ) activities can be removed. If they were used in previous time tracking entries, old time tracking entries remain unaffected.

In the last row a new activity can be added by first providing a name and then clicking the save button.

Note: Newly added activities must also be assigned to the corresponding users, otherwise they will not be available to them in time tracking.