Functions

What are functions and what are they used for? What role do they play in time tracking?

Functions correspond to trades - e.g. "Grafik Design", "Senior Beratung", "Programmierung" - with which the agency delivers its services.

They are a central element of Die Agenturverwaltung, as they form both the basis for creating agency service positions in estimates and invoices and are also used in time tracking.

Define functions for the agency

General information about the agency price list and the configuration of the functions available in your agency can be found here:

The standard price list for agency services

Why functions?

Functions play an important role in time tracking, because a function must be selected for each time entry. The function describes in which role - e.g. "Grafikdesig" - an employee performed the current activity.

Choosing the correct function is important because functions form the basis for controlling agency services. For example, in job controlling, efforts calculated for a function in the estimate are compared with efforts recorded by project staff in that function.

This allows project managers to see early in a job whether we have exceeded a working time budget and how much working time budget is still available.

Job controlling: Comparison of calculated and incurred agency services in project reporting

Assign functions to employees

In many cases an employee has two or more functions to choose from, so for example a Creative Director can select between functions with different prices depending on the type of task, such as "Art Direktion", "Grafikdesign".

A user can also be assigned only one function. Then the selection is omitted. The assignment of functions to users takes place in the user settings.

Settings

What does an hour cost the customer?

For the customer, the hourly rate depends on the value defined in the customer account for the corresponding function. The price for an hour in the function "Grafikdesign" may therefore differ from the price for an hour in the function "Art Direction".

This explains how the customer account price list can be edited.

The price list concept

What does an hour cost the agency?

To determine the costs for the agency, not the function's hourly rate but the so-called Internal employee cost rate of the user who performed the hour is used as the basis.

This explains how this price is composed and where it can be set.

Edit user