Time tracking

Job time tracking and attendance tracking and their effects on the hours balance

For time tracking in your company there are basically three strategies:

Pure job time tracking

Here users record their times on customer jobs. Times that cannot be directly assigned to a customer job are not recorded.

Advantage: Little input required from users Disadvantage: An hours balance cannot be maintained this way, because times for internal efforts such as internal meetings, work on your company newsletter, etc. are not recorded.

Job time tracking and recording of internal services on internal jobs

To have a complete picture of all working times, in addition to the times booked to customer jobs you can also book times to internal jobs. For this you create your own company as a customer, create a customer account, set all its price list entries to 0.00 EUR (this makes it clear that work here is not billable) and create one or more jobs in this customer account: e.g. "Internal Meetings", "Regular Meeting", "Idle Time", "Internal Newsletter", "Preparation for Christmas Party", etc.

Advantage: All hours an employee works are recorded. An hours balance can be calculated for each user. Disadvantage: Internal hours must also be entered into the time tracking.

Job time tracking and attendance tracking

If the "attendance tracking" function is enabled under Settings > Time Tracking, a button appears in the main menu that allows a user to set themselves as present or absent.

The hours balance is then calculated from the agreed working time minus the recorded attendances.

Advantage: Internal hours do not have to be recorded in the time tracking; attendance tracking also logs breaks, which contributes to EU-compliant time tracking. Disadvantage: Clocking in and out for attendance can be forgotten and may, depending on the discipline of the team, lead to administrative effort to retroactively enter attendances.

Pure attendance tracking

This option is listed only for completeness. If employees only record their attendance and do not make any entries in the time tracking, an hours balance can be maintained, but no transparency is created about which internal efforts were charged to which job.