> For the complete documentation index, see [llms.txt](https://wiki.dieagenturverwaltung.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://wiki.dieagenturverwaltung.de/die-agenturverwaltung-en/einstellungen-1/finanzen/briefpapier-anpassen.md). # Customize letterhead Important note: This function is not yet finished and is currently only available as a beta. The settings still do not work smoothly and minor errors and bugs will occur. Use is voluntary. If you have any questions or if we should make adjustments for you, please feel free to contact us at ## Upload logo In edit mode of a letterhead, logos and other graphics can be uploaded under the "Image elements" tab. The image must be available in sufficient resolution so that it does not become blurry when printed, e.g. 800x800 pixels. Very large files also create large PDF invoice documents, since the graphic is part of every document created in Die Agenturverwaltung. This means that documents also become correspondingly larger when sent by email. PNG or JPEG files with a size of 30-50 KB are recommended. The logo should have no border. The position and size of the logo can be set individually for both portrait and landscape format (A4) using the height fields (in millimeters) as well as the X and Y offset (the origin of the coordinate system is at the top left of the DIN A4 page). All dimensions in the letterhead are given in millimeters. If the logo graphic has a border, this may need to be taken into account when positioning it. ![](/files/5aaadbbaca6b5bfde04eaeeead6d4d019c0bc603) Similarly, the positions of the letter footer and the page numbers can be adjusted. The page format for letterhead is DIN A4 - this results in a width of 210 mm and a height of 297 mm. > **Note**: To ensure that documents can also be printed on simpler printers (e.g. at your customers'), they should provide a page margin of 15-20 mm. Elements outside this zone will be visible in the PDF, but may be cut off when printed. {% hint style="info" %} **Do you need help with the layout?**\ \ There are many more possibilities, e.g. logos in the letter footer, logo only on the first page, multiple logos, borderless full-bleed background graphics, columns, or flush text alignment in the letter footer, etc. Not all of these settings are accessible via the user interface.\ \ Feel free to talk to our [customer service](mailto:info@dieagenturverwaltung.de) team. {% endhint %} ## Fonts and text Through the "Text elements" tab, these can be created and positioned. Size, color, spacing, and font can be selected. Placement works via an X-Y grid. The spacing to the top or bottom edge can be set in millimeters. If your corporate font is not available, please send it to us as a ttf file (); we will then upload it for you.
## Important information in the letter footer Section 14 of the Value Added Tax Act legally defines what must appear on every invoice. It states, among other things, that it should be clearly recognizable who is issuing an invoice to whom. The full address of the recipient of the service is read from the customer master data and automatically positioned at the height of the letter window. However, you must store the full address of the service provider, i.e. your agency, in the letterhead. Your bank details should also be in the letter footer so that your customers can pay the invoices. ## **This information belongs in the letter footer** #### **At a glance** * Name and legal form of your agency * the full postal address * the tax number and the tax office location * the VAT identification number, or VAT ID no. for short, if you issue invoices to other European countries * bank details so that customers can also pay your invoices Depending on your legal form, additional information must also be added to the letter footer.\ For the legal form GmbH or GmbH & Co KG, for example, this is: * the commercial register number * the place of jurisdiction * the name of the managing director(s) If you're unsure: your tax advisor can also help here. {% hint style="info" %} **Example of a complete letter footer:**\ Sample Advertising Agency GmbH Wiesendamm 3 20000 Hamburg \ Tel.: 040 - 41 1111-0 Fax: 040 - 41 1111-99\ [www.muster-werbeagentur.de\\](http://www.muster-werbeagentur.de\\) Managing Director: Max Muster Hamburg District Court, Commercial Register: HH 123412\ VAT ID No.: DE1234123412 Hamburg Tax Office\ IBAN DE20 1234 1234 1234 1234 12 BIC ABCDEFGXXX Sample Savings Bank {% endhint %} ## Multi-column letter footer With a small trick, it is possible to make the letter footer run in two or three columns. Separate the columns in the text field with the hash symbol `#` from each other: {% hint style="info" %} In this example, all content after the hash (#) ends up in the second column:\ `Sample Advertising Agency GmbH`\ `Wiesendamm 3 20000 Hamburg` \ `Tel.: 040 - 41 1111-0` \ `info@wagner-werbeagentur.de`\ `www.muster-werbeagentur.de#Managing Director: Max Muster`\ `Hamburg District Court, Commercial Register: HH 123412`\ `VAT ID No.: DE1234123412Hamburg Tax Office`\ `IBAN DE20 1234 1234 1234 1234 12`\ `BIC ABCDEFGXXX Sample Savings Bank` {% endhint %} This is what the layout looks like in the letter footer: | Left column | Right column | | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | |

Sample Advertising Agency GmbH
Wiesendamm 3 20000 Hamburg
Tel.: 040 - 41 1111-0

[www.muster-werbeagentur.de](http://www.muster-werbeagentur.de)

|

Managing Director: Max Muster
Hamburg District Court, Commercial Register: HH 123412
VAT ID No.: DE1234123412 Hamburg Tax Office
IBAN DE20 1234 1234 1234 1234 12
BIC ABCDEFGXXX Sample Savings Bank

| Similarly, a second hash can be used to display three columns. ## Further customization options \ A logo can also be used in the letter footer. --------------------------------------------- A logo can also be used in the letter footer, for example. In addition, further settings can be made, not all of which are mentioned here. Feel free to contact our customer service via so that we can look at your letterhead together. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://wiki.dieagenturverwaltung.de/die-agenturverwaltung-en/einstellungen-1/finanzen/briefpapier-anpassen.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.