> For the complete documentation index, see [llms.txt](https://wiki.dieagenturverwaltung.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://wiki.dieagenturverwaltung.de/die-agenturverwaltung-en/einstellungen-1/benutzerverwaltung/benutzer/arbeitsverhaeltnisse/calculation-of-vacation-allowance.md). # Calculation of vacation allowance The vacation entitlement specified for an employee's respective employment relationship always refers to a 5-day week. If an employee works, for example, only 3 days, Die Agenturverwaltung automatically calculates the vacation entitlement. Note: If the employment relationship lasts longer than 6 months in a year, a minimum of 20 days of vacation is automatically granted. Only then is the proportion based on the actual weekly working time calculated from these 20 days. We go into this further down this page under "Statutory minimum vacation". {% hint style="info" %} **Example** Johanna works 5 days a week and has an entitlement of 28 days of vacation. Fatima works 3 days a week and also has an entitlement of 28 days of vacation.\ The system calculates\ 28 x 3 / 5 days = 16.8 days {% endhint %} The vacation entitlement is also calculated based on length of service. {% hint style="info" %} **Example** Johanna starts new at your company.\ She joins on 15.03 of the year and works with you for at least 6 months.\ Therefore she is entitled to 9/12 of the entitlement:\ 9/12 \* 28 = 21 days March is not taken into account here because Johanna did not work with you for the full month of March. {% endhint %} {% hint style="info" %} **Example** Fatima joins your company on 11.10. She therefore has a 2/12 vacation entitlement.\ The system calculates\ 2 /12 x 28 days = 4.66666 days\ In this case it is rounded up to 5 days. {% endhint %} ### Rounding rule If a fraction (in days) results, it is rounded as follows: * If the decimal part of the value is less than 0.5 days, the fraction remains * If the decimal part of the value is e.g. 22.66666 days, it is rounded up to 23 days In our example with Fatima above, 4.6 days therefore become \~ 5 days ### Statutory minimum vacation If the length of service begins or ends in the year under consideration, the following applies:\ If the duration of service in the year under consideration is six months or longer, the employee is entitled to at least 20 days of vacation (calculated on the basis of a 5-day week). If our calculation therefore yields a lower value, it is rounded up to 20, but then the part-time calculation may still be carried out, e.g. 20 days \* 3/5 days (for a 3-day week). The minimum vacation can also result from multiple employment relationships in the current year: ``` Example: 1st employment relationship: 01.01. - 30.06 with a 3-day week 2nd employment relationship: 01.07 - 31.12 with a 5-day week The minimum vacation for the current year here is: 20 * 3/5 * 6/12 + 20 * 5/5 * 6/12 = 16 days minimum vacation ``` ### Example for two employment relationships that end before the first half of the year 1. Employment relationship: 01.01. - 15.02 2. Employment relationship: 16.02 - 30.04\ The statutory qualifying period of 6 months was therefore *not* reached. ``` Example: 33 days x 1.5 /12 x 3/5 + 33 days x 2.5 /12 x 3/5 = 6.6 days => over 0.5 is rounded up so ... = 7 days ``` The same principle applies if the employment relationship, for example, begins after 01.07 or starts and ends during the year and is shorter than 6 months. ### Example for two employment relationships that together last longer than 6 months 1. Employment relationship: 01.01. - 15.02 2. Employment relationship: 16.02 - 15.07\ The statutory qualifying period of 6 months was reached here. ``` Example: 33 days x 1.5 /12 x 3/5 (3-day week) + 33 days x 4.5 /12 x 3/5 (3-day week) = 9.9 days => over 0.5 is rounded up so ... = 10 days Since for a length of service of at least six months in the year the minimum vacation amounts to 20 days x 3/5 (3-day week), the vacation entitlement here is actually even = 12 days! ``` The same principle applies if the employment relationship, for example, begins before 01.07 or starts and ends during the year and lasted at least 6 months. ## Summary The vacation entitlement for a considered year therefore results from the entitlements of the individual employment relationships, multiplied by the weekday ratio of the employment relationship (in fifths) and the monthly ratio of the respective employment relationship.\ The sum is then, if necessary, topped up to the minimum vacation and rounded up (if the decimal place >= 0.5) or remains a fraction (if the decimal place < 0.5). ## Remaining vacation Carrying over remaining vacation into the next year is not legally required, but can be agreed as a matter of goodwill by the employer.\ On which day of the year (e.g. 31.03) vacation expires can be set on the employment relationship.\ Attention: For the calculation, this date is taken from the last employment relationship that was valid on 31.12 of the respective previous year. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://wiki.dieagenturverwaltung.de/die-agenturverwaltung-en/einstellungen-1/benutzerverwaltung/benutzer/arbeitsverhaeltnisse/calculation-of-vacation-allowance.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.